Boutique · AI-Enhanced · Real Estate Operations

Your business,
backed by the
best in the field.

Anna J Executive places elite, AI-trained operations professionals with real estate agents and teams across the United States — delivering the operational backbone that high-producing agents deserve.

100%
Real Estate Focused
AI
Enhanced Workflows
6
Trained Professionals
0
Generic VA Approaches
ChatGPT & Claude AI Workflows
AI-Assisted Communication
Smart CRM Management
Automated Task Systems
Real Estate Operations Trained
How It Works

Operational support
built differently.

01
We Match You

You tell us your business, workflow, and what you need. We match you with an operations professional trained for exactly that scope — not a generalist who figures it out as they go.

02
We Onboard Together

Your professional learns your business, clients, systems, and standards. We manage the entire onboarding process so the transition is seamless and your time is not wasted.

03
We Stay Accountable

Our managed support structure means you have oversight, continuity, and a backup already trained and ready. You never scramble when someone is unavailable. We handle that.

Why Choose Us

Not a VA platform.
A managed operations company.

Niche Trained

Every professional is trained exclusively in real estate operations. They speak your language from day one.

AI-First Approach

We build AI tools into every workflow — not as a gimmick, but as a genuine operational advantage.

Fully Managed

Quality oversight, structured onboarding, ongoing training. You get the benefit without the management burden.

Continuity Built In

A trained rotation bench means your support never drops. No scrambling, no gaps, no excuses.

Client Testimonials

What our clients
are saying.

I had tried two other virtual assistant services before Anna J Executive. The difference was immediate. Within the first week, my inbox was organised, my CRM was clean, and my follow-ups were actually happening. It felt like someone finally understood how a real estate business works.

★★★★★
[Client Name]
Solo Agent · Dallas, TX

My ops professional didn’t just wait to be told what to do. She was proactive, caught things I’d missed, and brought ideas that improved how we handle transactions. That is not something you find with a standard VA service.

★★★★★
[Client Name]
Team Lead · Atlanta, GA

The AI-enhanced workflows were a genuine surprise. I expected admin support. What I got was a smarter, faster backend — with drafts, summaries, and follow-ups that actually sound like me. A real game-changer for our team.

★★★★★
[Client Name]
Broker-Owner · Miami, FL

I closed four transactions last month without missing a single deadline or dropping a single follow-up. That does not happen without solid operational support. Anna J Executive is that support.

★★★★★
[Client Name]
High-Volume Agent · Houston, TX

Honestly, I was skeptical about working with a remote ops team. But the onboarding was thorough, communication has been flawless, and I have never once felt like they weren’t fully invested in my business. Worth every dollar.

★★★★★
[Client Name]
Independent Agent · Phoenix, AZ

The coverage model sold me. Knowing there’s always a trained backup means I never think about what happens if my ops professional is out. That peace of mind alone is worth the investment — and the work has been excellent.

★★★★★
[Client Name]
Expansion Team Leader · Charlotte, NC
Ready to Get Started?
Stop managing your backend.
Start growing your business.

Book a discovery call and let’s talk about what operational support should actually look like for your business.

Our Story

Built from experience.
Driven by purpose.

Anna J Executive was founded on a simple conviction: real estate professionals deserve operational support that actually understands their world — and the people providing that support deserve to be treated as the professionals they are.

The Founder

Anna J —
built this intentionally.

Anna J, Founder & Operations Director
Anna J
Founder & Operations Director

Before founding Anna J Executive, I spent years working within real estate operations — understanding exactly what agents need, where most support models fall short, and what it actually takes to run a high-performing business backend with consistency and care.

I experienced firsthand what it means to be the person doing the work while someone else captures the majority of the value. I built Anna J Executive to correct that — to create a model where skilled operations professionals are paid well, treated professionally, equipped with modern tools, and given real room to grow.

And for our clients, I wanted to build something that felt less like hiring a vendor and more like gaining a dedicated operational partner — one who learns your business, cares about your results, and is accountable to a standard, not just a task list.

That is Anna J Executive. Small by design. Excellent by standard. AI-enhanced by necessity.

“I didn’t build a VA company. I built the operational support firm I wished existed when I was doing this work myself.”

— Anna J, Founder
Our Mission
To be the operational backbone that lets exceptional real estate professionals do their best work — consistently, confidently, and without friction.

We exist to close the gap between the support agents actually need and what most VA services actually deliver.

What We Stand For

The values that
drive everything.

Excellence Over Volume

We are deliberately small. Every client gets real attention, real accountability, and a professional who knows their business — not a number in a queue.

People-First Operations

We treat our team members as the professionals they are. That standard of respect is what produces the standard of work our clients experience.

AI as an Advantage

We integrate modern AI tools into every operational workflow — not to cut corners, but to deliver smarter, faster, and more consistent support.

Reliability Over Everything

Our clients trust us with the engine room of their business. That trust is earned through consistency, accountability, and a structure built never to let them down.

Growth for Everyone

We are invested in the growth of our clients and our team equally. A business that grows its people grows itself. We believe that deeply.

Transparency Always

No hidden structures, no vague deliverables. Our clients know exactly what they are getting, and our team members know exactly where they stand.

Services & Pricing

Everything your business
needs to run without you.

Every service is delivered by an AI-trained, real estate-focused operations professional within our fully managed support structure. This is not a marketplace — it is a partnership.

What We Do

Six areas of
operational excellence.

Executive Assistance
  • Inbox & calendar management
  • Appointment scheduling
  • Client communication
  • Follow-up management
  • Administrative coordination
  • CRM updates & maintenance
Transaction Coordination
  • Contract-to-close management
  • Timeline & deadline tracking
  • Vendor coordination
  • Compliance support
  • Document management
  • Client communication throughout
CRM & Lead Management
  • Lead organization & intake
  • Pipeline management
  • Database cleanup & hygiene
  • Follow-up coordination
  • CRM optimization
  • Reporting support
Social Media Operations
  • Content coordination via Canva
  • AI-assisted content support
  • Post scheduling
  • Caption & copy assistance
  • Content calendar management
  • Brand consistency oversight
Workflow & Systems
  • SOP documentation support
  • Workflow setup & mapping
  • Automation support
  • Task management systems
  • Productivity tools integration
  • Process improvement support
AI-Enhanced Operations
  • AI-assisted drafting & comms
  • Prompt-based workflow support
  • Content generation assistance
  • Operational efficiency tools
  • Smart follow-up systems
  • Research & data support
Our AI Toolkit

The tools powering
every engagement.

ChatGPT & Claude

Dual AI workflow system — ChatGPT and Claude work in tandem for drafting, summarising, research, training, and client communication.

Canva Teams

Professional content creation and brand-consistent social media operations.

Slack

Structured, real-time communication with clients and the internal team.

VPN & Secure Access

Every professional accesses client systems securely and professionally.

Investment

Service packages
built around your needs.

Our pricing reflects the calibre of professional, depth of training, managed support structure, and operational continuity you receive. These are not commodity rates — they are an investment in the consistent, high-quality backend your business deserves.

Full-Time · 8 Hours/Day · 5 Days/Week
Tier I
Executive Operations
40 hrs/week · Dedicated professional
$1,950 /mo
Starting from · USD · Billed monthly
Includes
  • Dedicated AI-trained ops professional
  • Executive assistance & admin coordination
  • Inbox & calendar management
  • CRM updates & client communication
  • Scheduling & follow-up management
  • Managed structure & oversight
  • Built-in coverage continuity
Tier II
Operations & CRM
40 hrs/week · Expanded scope
$2,350 /mo
Starting from · USD · Billed monthly
Includes
  • All Tier I services
  • Full CRM & lead management
  • Pipeline management & database hygiene
  • Workflow coordination & systems support
  • AI-supported operational workflows
  • Expanded administrative operations
  • Managed oversight & quality control
Tier III
Transaction & Operations
40 hrs/week · Premium scope
$2,700 /mo
Starting from · USD · Billed monthly
Includes
  • Transaction coordination · contract to close
  • Executive & CRM support
  • Vendor coordination & compliance
  • Operational workflow management
  • Priority support structure
  • Full managed oversight
Part-Time · 4 Hours/Day · 5 Days/Week
Part-Time
Focused Operations
$975 /mo
Starting from · USD
Available as Part-Time
  • Executive assistance support (focused scope)
  • CRM updates & lead management
  • Client communication & follow-up
  • Social media operations support
  • Inbox & calendar support
  • Same managed quality standard as full-time
Optional Add-Ons
Social Media Operations Add-On
From $300/mo
CRM Cleanup & Optimization
Custom Quote
Workflow Setup & Systems Integration
From $500/mo
Emergency Backup Coverage
From $200/mo
Not Sure Which Package?
Let’s find the right fit
for your business.

Book a free discovery call and we’ll map out exactly what your business needs and which package delivers it.

Our Team

Small by design.
Exceptional by standard.

We are not a roster of hundreds. We are a carefully selected, specifically trained group of real estate operations professionals who treat every client’s business as if it were their own.

The Team

Meet the people
behind your operations.

Every team member is trained in real estate operations workflows, AI-assisted tools, client communication standards, and the operational discipline that makes the difference between support that works and support that excels.

Anna James
Founder
Anna James
Founder & CEO

Founder of Anna J Executive with 15+ years of experience building efficient systems, optimizing workflows, driving scalable growth, AI integration, and executive-level client service. Anna built the company to deliver operational excellence that helps business owners scale with confidence.

Leadership Strategy Real Estate Ops AI Systems
Gregory James
Gregory James
Virtual Executive Assistant

Gregory specializes in operations management, workflow optimization, project coordination, and executive support. With leadership experience managing teams of up to 46 employees, he helps business owners streamline operations, improve accountability, and build scalable systems that keep organizations running efficiently. Dedicated to supporting business operations through organization, professionalism, and exceptional client service.

Executive Support Client Service Project Coordination Process Improvement Operations
Patrice Grant
Patrice Grant
Virtual Executive Assistant

Patrice brings more than two decades of executive administration, procurement, payroll, and operational support experience. She specializes in maintaining organized systems, coordinating documentation, and supporting executives with accuracy, professionalism, and discretion.Delivers dependable executive support with strong communication, organization, and attention to detail, helping clients and businesses stay productive and efficient.

Executive Support Client Service Procurement Payroll Compliance
Sacha Sahai
Sacha Sahai
Virtual Executive Assistant

Sacha specializes in bookkeeping, financial administration, payroll support, and executive operations. With more than 20 years of accounting experience, she helps clients maintain organized financial systems while ensuring accuracy, compliance, and operational efficiency. Provides reliable executive support with a focus on organization, communication, and efficient systems that help businesses operate smoothly.

Executive Support Bookkeeping Financial Reporting Accounts Payable Accounts Receivable
Kodi Jackey
Kodi Jackey
Executive Assistant

Kodi specializes in operations support, bookkeeping, customer service, and financial administration. With more than 10 years of experience supporting business operations, she helps clients stay organized through accurate documentation, efficient communication, and dependable operational support.

Executive Assistant Bookkeeping Accounting Operations Customer Service
AJ
Meet Our Team
Various Team Members
Executive Support Specialists

Our team is made up of experienced virtual professionals with diverse backgrounds in executive assistance, operations, customer service, bookkeeping, marketing, transaction coordination, and AI-powered business support. Team members rotate based on client needs and project requirements.

Executive Support Operations Marketing Bookkeeping Customer Service
Join the Team

Build a career in
real estate operations.

Anna J Executive is looking for operations professionals who are organised, proactive, and ready to work at a higher standard. If that describes you, keep reading.

Open Positions

Roles we hire
and train for.

Executive Assistant
Full-Time & Part-Time Available

Inbox and calendar management, client communication, scheduling, CRM updates, and administrative coordination. The operational core of what we do — requires strong communication, organisation, and follow-through.

CommunicationOrganisationCRMAI Tools
Transaction Coordinator
Full-Time

Contract-to-close management, timeline tracking, vendor coordination, compliance support, and document management. Requires precision, deadline awareness, and the ability to manage multiple moving parts without dropping anything.

TransactionsDetail-OrientedCompliance
CRM & Lead Management
Full-Time & Part-Time Available

Lead organisation, pipeline management, database hygiene, follow-up coordination, and CRM optimisation. If you are systems-minded and thrive on keeping things clean, accurate, and moving — this is your role.

CRM SystemsPipelineData Organisation
Social Media Operations
Part-Time & Add-On Role

Content coordination, Canva-based design support, post scheduling, caption writing, and brand consistency oversight. Requires creative operational thinking, attention to brand standards, and comfort with AI content tools.

CanvaContentSchedulingBrand

Prior real estate experience is a plus — but not the deciding factor. We train the skill. The right operational mindset, genuine professionalism, and a commitment to learning are equally important to us.

What We Offer

A professional environment
built for growth.

Competitive Compensation

Structured salaries well above the generic VA market rate, with a clear performance-based path to growth. We pay for quality.

AI & Ops Training

Full training in AI tools, real estate workflows, CRM systems, and communication standards. You are equipped from day one.

Professional Tools

Canva Teams, ChatGPT, Slack, VPN, and internal SOP systems — all provided. No out-of-pocket costs for the tools you need to do the job.

Statutory Benefits

NIS contributions and Health Surcharge handled correctly and on time. Your legal protections are managed on your behalf.

Leave Entitlements

Paid vacation (5 days Year 1, 10 days thereafter) and 12 sick days per year. We respect your time and your wellbeing.

Career Development

Specialisation pathways, premium client placement, and leadership opportunities as the company grows. This is a career, not a contract.

Apply Now

Tell us about
yourself.

We review every application personally. If your profile aligns with what we are building, we will be in touch to schedule a conversation.

Application Form

All fields are required. Please take your time — we read every response.

We aim to respond to all applications within 5—7 business days. After submitting your application, please email your CV/resume to leslie@annajexecutive.com. All information is kept confidential.

Get in Touch

Let’s talk about
your business.

Whether you are ready to get started or just exploring your options, we are happy to have a conversation. No pressure, no pitch — just a real discussion about what you need.

Contact Details

Reach us
directly.

Email
leslie@annajexecutive.com
We respond within 1 business day
Website
www.annajexecutive.com
Discovery Call
Available by appointment
Book via email — we’ll find a time that works
Base of Operations
Trinidad & Tobago
Serving real estate professionals across the United States
Response Time
Within 24 hours
Monday – Friday · Business hours
Send a Message

Tell us a little about your business and what you are looking for. We’ll come back with a clear, honest answer about how we can help.